Office Assistant 1 - OA1 - Broome
POSITION DESCRIPTION:
The Office Assistant 1 position may be assigned to one or multiple areas of the Business Office including auditing, purchasing, transportation and accounts payable. The individual assigned to this position is responsible for receiving and reviewing Visa Statements from cardholders; reconciling Visa charges in the Statewide Financial System; receiving and distributing cash and checks; processing Visa payments; ensuring purchases are made according to procedures and guidelines; performing audits of expenditures made with individuals' Personal Allowance funds; ensuring invoices are submitted according to pre-established requirements; submitting invoices for payment; and compiling data for reports. This title may be responsible for preparing transportation documentation; tracking vehicle mileage sheets and hold-down checklists; updating fleet log spreadsheets; reviewing and logging all monthly reports including fuel expenses, vehicle services, Individual transport, quantity of vehicles, etc; compiling accident report documentation; answering phone and email correspondence regarding vehicle issues and maintenance; tracking fuel cards and fuel keys; ensuring policies are up to date and implemented according to OPWDD requirements; and tracking department inventory (mechanical supplies and vehicle parts, tires, etc.) The position requires computer knowledge, an aptitude for working with numbers, the ability to multi-task, organizational skills, and the ability to work well with others. A person in this position will review documents, verify information, and process work in accordance with State rules and regulations.
Primary Duties and Responsibilities
o Type, proofread, review, and correct correspondence, documents, records, and other written material. o Transcribe hand-written materials. o Make appropriate corrections for format, accuracy, and validity. o Assist in gathering or compiling data for reports, graphs, charts, tables, or other products. o Create graphs, charts, or other visual aids to display data. o May also prepare routine reports or assist others in the preparation of reports, following established guidelines. o Details to be discussed at interview. o Additional duties as assigned. o Provide excellent customer service. PREFERRED
Qualifications:
Candidates will be expected to demonstrate and will be evaluated against the following criteria:
o Must be very organized and comfortable working in a dynamic environment o Candidate must be able to provide good customer service and the ability to work in a team environment. o Candidate must be able to understand and carry out written or oral instructions LinkedIn:
https:
//www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView #LI-JD1
Job Function
POSITION DESCRIPTION:
The Office Assistant 1 position may be assigned to one or multiple areas of the Business Office including auditing, purchasing, transportation and accounts payable. The individual assigned to this position is responsible for receiving and reviewing Visa Statements from cardholders; reconciling Visa charges in the Statewide Financial System; receiving and distributing cash and checks; processing Visa payments; ensuring purchases are made according to procedures and guidelines; performing audits of expenditures made with individuals' Personal Allowance funds; ensuring invoices are submitted according to pre-established requirements; submitting invoices for payment; and compiling data for reports. This title may be responsible for preparing transportation documentation; tracking vehicle mileage sheets and hold-down checklists; updating fleet log spreadsheets; reviewing and logging all monthly reports including fuel expenses, vehicle services, Individual transport, quantity of vehicles, etc; compiling accident report documentation; answering phone and email correspondence regarding vehicle issues and maintenance; tracking fuel cards and fuel keys; ensuring policies are up to date and implemented according to OPWDD requirements; and tracking department inventory (mechanical supplies and vehicle parts, tires, etc.) The position requires computer knowledge, an aptitude for working with numbers, the ability to multi-task, organizational skills, and the ability to work well with others. A person in this position will review documents, verify information, and process work in accordance with State rules and regulations.
Primary Duties and Responsibilities
o Type, proofread, review, and correct correspondence, documents, records, and other written material. o Transcribe hand-written materials. o Make appropriate corrections for format, accuracy, and validity. o Assist in gathering or compiling data for reports, graphs, charts, tables, or other products. o Create graphs, charts, or other visual aids to display data. o May also prepare routine reports or assist others in the preparation of reports, following established guidelines. o Details to be discussed at interview. o Additional duties as assigned. o Provide excellent customer service. PREFERRED
Qualifications:
Candidates will be expected to demonstrate and will be evaluated against the following criteria:
o Must be very organized and comfortable working in a dynamic environment o Candidate must be able to provide good customer service and the ability to work in a team environment. o Candidate must be able to understand and carry out written or oral instructions LinkedIn:
https:
//www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView #LI-JD1
Salary Range:
From $34152 to $42251 Annually
Minimum Qualification
Permanent candidates must currently be a permanent Office Assistant 1 OR be reachable on the current Civil Service eligible list. In the event there is not a viable eligible list, a provisional appointment may be considered. Transfer candidates must be eligible for transfer under Section 70.1 of the Civil Service Law. Provisional candidates:
There are no minimum education or experience requirements for these examinations.Estimated Salary: $20 to $28 per hour based on qualifications.
The Office Assistant 1 position may be assigned to one or multiple areas of the Business Office including auditing, purchasing, transportation and accounts payable. The individual assigned to this position is responsible for receiving and reviewing Visa Statements from cardholders; reconciling Visa charges in the Statewide Financial System; receiving and distributing cash and checks; processing Visa payments; ensuring purchases are made according to procedures and guidelines; performing audits of expenditures made with individuals' Personal Allowance funds; ensuring invoices are submitted according to pre-established requirements; submitting invoices for payment; and compiling data for reports. This title may be responsible for preparing transportation documentation; tracking vehicle mileage sheets and hold-down checklists; updating fleet log spreadsheets; reviewing and logging all monthly reports including fuel expenses, vehicle services, Individual transport, quantity of vehicles, etc; compiling accident report documentation; answering phone and email correspondence regarding vehicle issues and maintenance; tracking fuel cards and fuel keys; ensuring policies are up to date and implemented according to OPWDD requirements; and tracking department inventory (mechanical supplies and vehicle parts, tires, etc.) The position requires computer knowledge, an aptitude for working with numbers, the ability to multi-task, organizational skills, and the ability to work well with others. A person in this position will review documents, verify information, and process work in accordance with State rules and regulations.
Primary Duties and Responsibilities
o Type, proofread, review, and correct correspondence, documents, records, and other written material. o Transcribe hand-written materials. o Make appropriate corrections for format, accuracy, and validity. o Assist in gathering or compiling data for reports, graphs, charts, tables, or other products. o Create graphs, charts, or other visual aids to display data. o May also prepare routine reports or assist others in the preparation of reports, following established guidelines. o Details to be discussed at interview. o Additional duties as assigned. o Provide excellent customer service. PREFERRED
Qualifications:
Candidates will be expected to demonstrate and will be evaluated against the following criteria:
o Must be very organized and comfortable working in a dynamic environment o Candidate must be able to provide good customer service and the ability to work in a team environment. o Candidate must be able to understand and carry out written or oral instructions LinkedIn:
https:
//www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView #LI-JD1
Job Function
POSITION DESCRIPTION:
The Office Assistant 1 position may be assigned to one or multiple areas of the Business Office including auditing, purchasing, transportation and accounts payable. The individual assigned to this position is responsible for receiving and reviewing Visa Statements from cardholders; reconciling Visa charges in the Statewide Financial System; receiving and distributing cash and checks; processing Visa payments; ensuring purchases are made according to procedures and guidelines; performing audits of expenditures made with individuals' Personal Allowance funds; ensuring invoices are submitted according to pre-established requirements; submitting invoices for payment; and compiling data for reports. This title may be responsible for preparing transportation documentation; tracking vehicle mileage sheets and hold-down checklists; updating fleet log spreadsheets; reviewing and logging all monthly reports including fuel expenses, vehicle services, Individual transport, quantity of vehicles, etc; compiling accident report documentation; answering phone and email correspondence regarding vehicle issues and maintenance; tracking fuel cards and fuel keys; ensuring policies are up to date and implemented according to OPWDD requirements; and tracking department inventory (mechanical supplies and vehicle parts, tires, etc.) The position requires computer knowledge, an aptitude for working with numbers, the ability to multi-task, organizational skills, and the ability to work well with others. A person in this position will review documents, verify information, and process work in accordance with State rules and regulations.
Primary Duties and Responsibilities
o Type, proofread, review, and correct correspondence, documents, records, and other written material. o Transcribe hand-written materials. o Make appropriate corrections for format, accuracy, and validity. o Assist in gathering or compiling data for reports, graphs, charts, tables, or other products. o Create graphs, charts, or other visual aids to display data. o May also prepare routine reports or assist others in the preparation of reports, following established guidelines. o Details to be discussed at interview. o Additional duties as assigned. o Provide excellent customer service. PREFERRED
Qualifications:
Candidates will be expected to demonstrate and will be evaluated against the following criteria:
o Must be very organized and comfortable working in a dynamic environment o Candidate must be able to provide good customer service and the ability to work in a team environment. o Candidate must be able to understand and carry out written or oral instructions LinkedIn:
https:
//www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView #LI-JD1
Salary Range:
From $34152 to $42251 Annually
Minimum Qualification
Permanent candidates must currently be a permanent Office Assistant 1 OR be reachable on the current Civil Service eligible list. In the event there is not a viable eligible list, a provisional appointment may be considered. Transfer candidates must be eligible for transfer under Section 70.1 of the Civil Service Law. Provisional candidates:
There are no minimum education or experience requirements for these examinations.Estimated Salary: $20 to $28 per hour based on qualifications.
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