Secretary to the Deputy County Executive
Broome County Government Broome County Government Binghamton, NY Binghamton, NY Full-time Full-time Up to $42,907 a year Up to $42,907 a year 1 hour ago 1 hour ago 1 hour ago SECRETARY TO DEPUTY COUNTY EXECUTIVE DISTINGUISHING FEATURES OF THE CLASS:
This position involves performing complex and confidential clerical, secretarial and administrative support function for an executive department head, administrative officer or elected official.
The incumbent works in a very confidential relationship with the executive in a position requiring a high degree of accuracy, performance skill and tact.
Work is performed under the administrative direction of the executive with considerable leeway allowed for the exercise of independent judgement in planning and carrying out assignments.
Supervision may be exercised over subordinate clerical employees.
Does related work as required.
TYPICAL WORK ACTIVITIES:
Types confidential correspondence, letters, memoranda, reports and other materials for an executive department head; Composes and types correspondence on matters where policies and procedures have been defined; Collects all information to be used as a basis for reports and memoranda, and prepares summaries and reports of various phases of the agency's program; Participates in other administrative functions such as interviewing personnel, processing personnel and payroll records and departmental budget preparation and control; Screens callers or visitors to determine the nature of the inquiry and refers to appropriate person or office; Schedules meetings or conferences and briefs department head on subject matter prior to meetings; Uses typewriter, word processor and/or personal computer to type materials from copy, rough draft, dictating machine and other detailed instructions; Receives, handles, sorts and distributes all incoming mail; Makes travel arrangements including cash advances, travel vouchers and room reservations; Maintains employee personnel files and records; May act as liaison with other agencies; Trains new office clerical and secretarial staff; Orders office supplies and maintains inventory of supplies and equipment; Answers telephone and gives out routine information; May prepare and maintain time records and payroll data; Keeps complex records of activities of the agency.
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:
Thorough knowledge of office procedures, terminology and equipment; Thorough knowledge of business arithmetic and English; Good knowledge of the organization and functions of the office to which assigned; Ability to handle routine administrative details independently, SECRETARY TO DEPUTY COUNTY EXECUTIVE--contd.
2 including the composition of letters and memoranda; Ability to understand and carry out complex oral and written instructions; Ability to establish and maintain cooperative relations with the public and other governmental and private agencies; Ability to operate an alphanumeric keyboard such as a typewriter, word processor or personal computer at an acceptable rate of speed; Ability to perform close, detail work involving considerable visual effort and strain; Confidentiality; Good judgement; Physical condition commensurate with the demands of the position.
Job Type:
Full-time Pay:
Up to $42,907.
00 per year
Benefits:
Dental insurance Employee assistance program Employee discount Health insurance Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance Schedule:
Monday to Friday Work Location:
One location.
Estimated Salary: $20 to $28 per hour based on qualifications.
This position involves performing complex and confidential clerical, secretarial and administrative support function for an executive department head, administrative officer or elected official.
The incumbent works in a very confidential relationship with the executive in a position requiring a high degree of accuracy, performance skill and tact.
Work is performed under the administrative direction of the executive with considerable leeway allowed for the exercise of independent judgement in planning and carrying out assignments.
Supervision may be exercised over subordinate clerical employees.
Does related work as required.
TYPICAL WORK ACTIVITIES:
Types confidential correspondence, letters, memoranda, reports and other materials for an executive department head; Composes and types correspondence on matters where policies and procedures have been defined; Collects all information to be used as a basis for reports and memoranda, and prepares summaries and reports of various phases of the agency's program; Participates in other administrative functions such as interviewing personnel, processing personnel and payroll records and departmental budget preparation and control; Screens callers or visitors to determine the nature of the inquiry and refers to appropriate person or office; Schedules meetings or conferences and briefs department head on subject matter prior to meetings; Uses typewriter, word processor and/or personal computer to type materials from copy, rough draft, dictating machine and other detailed instructions; Receives, handles, sorts and distributes all incoming mail; Makes travel arrangements including cash advances, travel vouchers and room reservations; Maintains employee personnel files and records; May act as liaison with other agencies; Trains new office clerical and secretarial staff; Orders office supplies and maintains inventory of supplies and equipment; Answers telephone and gives out routine information; May prepare and maintain time records and payroll data; Keeps complex records of activities of the agency.
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:
Thorough knowledge of office procedures, terminology and equipment; Thorough knowledge of business arithmetic and English; Good knowledge of the organization and functions of the office to which assigned; Ability to handle routine administrative details independently, SECRETARY TO DEPUTY COUNTY EXECUTIVE--contd.
2 including the composition of letters and memoranda; Ability to understand and carry out complex oral and written instructions; Ability to establish and maintain cooperative relations with the public and other governmental and private agencies; Ability to operate an alphanumeric keyboard such as a typewriter, word processor or personal computer at an acceptable rate of speed; Ability to perform close, detail work involving considerable visual effort and strain; Confidentiality; Good judgement; Physical condition commensurate with the demands of the position.
Job Type:
Full-time Pay:
Up to $42,907.
00 per year
Benefits:
Dental insurance Employee assistance program Employee discount Health insurance Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance Schedule:
Monday to Friday Work Location:
One location.
Estimated Salary: $20 to $28 per hour based on qualifications.
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